Staff records, contracts and pay rates — centralised and connected.
PaperworkAI's Staff Management module is your single source of truth for employee data: profiles, employment contracts, pay rates, and performance notes. Pay rates link directly to the Timesheets module so payroll calculates automatically. Contract expiry alerts in your Morning Briefing ensure you never miss a renewal. Built for cafes, restaurants, and breweries that need clarity on their team without dedicated HR software.
Get started free →Centralised profile per employee: role, start date, pay rate, contact details.
Upload and store employment contracts and amendments per employee.
Pay rates link to Timesheets so payroll is calculated automatically.
Automatic alerts when fixed-term contracts approach expiry.
Add each employee's profile: name, role, start date, pay rate, and contracted hours
Upload employment contract documents to each profile for centralised storage
Pay rates automatically link to Timesheets for accurate labour cost calculation
Receive alerts in Morning Briefing when contracts are approaching expiry
Centralised staff records eliminate the time spent hunting across folders and spreadsheets.
Yes. Each employee profile has a document storage section where you can upload their employment contract, any amendments, and related HR documents. Documents are accessible from the employee profile at any time.
Each employee's hourly or daily pay rate is stored in their profile. When you log hours in Timesheets, PaperworkAI multiplies hours by pay rate to calculate gross pay automatically. Labour costs flow into your monthly P&L report.
Yes. Contract expiry alerts appear in your Morning Briefing a configurable number of days before the contract end date — typically 30 and 7 days in advance.
Yes. Each employee has their own pay rate, and rates can be updated over time (with the change date recorded for historical accuracy). Different roles — chef, server, manager — can each have different rates.
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