Operations

AI Document Scanner — Automate Receipt and Invoice Capture

Every receipt, invoice and delivery note captured automatically.

PaperworkAI's Document Scanner turns every paper receipt, supplier invoice, and delivery note into structured data automatically. Photograph, drag-and-drop, or forward by email — within seconds the AI extracts the vendor, date, net and gross amounts, VAT, and every line item. Built specifically for small hospitality businesses, it eliminates 90% of routine data entry from your day.

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Key Features

AI-Powered OCR

Reads handwritten receipts, printed invoices, and even photos taken on your phone.

Multi-Format Support

PDF, JPG, PNG, HEIC, XLSX, CSV, DOCX — every format small businesses actually use.

Automatic Categorisation

Each document is automatically classified: receipt, invoice, contract, delivery note.

Duplicate Detection

AI flags potential duplicates before they create double entries in your books.

How It Works

Upload any document via photo, drag-and-drop or email forward

AI extracts vendor, date, net/gross amounts, VAT, and line items in under 5 seconds

A transaction entry is created automatically with the correct expense category

Anomalies — duplicates, unusual amounts, missing fields — are flagged for review

−90% data entry

Businesses using Document Scanner eliminate virtually all manual bookkeeping from day-to-day operations.

Frequently Asked Questions

What types of documents can PaperworkAI scan?

PaperworkAI scans every common business document type: paper receipts (including handwritten), printed invoices, supplier delivery notes, contracts, bank statements, and digital PDFs. The AI reads photos taken on a smartphone, scanned images, and native PDFs with the same accuracy.

How accurate is the AI extraction?

PaperworkAI's AI achieves 99.2% accuracy on standard hospitality documents (receipts, invoices, delivery notes). Complex documents with unusual layouts may need light review, but the AI flags low-confidence fields for you to confirm.

Can I forward invoices by email instead of uploading manually?

Yes. Each PaperworkAI account has a unique email address. Forward supplier invoices directly to that address and they're processed automatically. This works particularly well for digital invoices that arrive in your inbox daily.

Does Document Scanner work for German VAT and DATEV?

Yes. PaperworkAI extracts German VAT (Mehrwertsteuer) at 7% and 19% rates, recognises German invoice formats, and can export captured documents in DATEV-compatible CSV format for your Steuerberater.