Operations

Invoices & Bills — Centralised Ledger for Small Business

Every customer invoice and supplier bill in one organised ledger.

PaperworkAI's Invoices & Bills module gives you a single ledger for every invoice you've issued and every supplier bill you owe. Filter by status, customer, supplier, or due date. Generate AI-drafted payment chasers for overdue invoices in one click. Designed for cafes, restaurants, and breweries that need clarity on receivables and payables without enterprise accounting software.

Get started free →

Key Features

Status Tracking

Every invoice tracked: paid, due, overdue, disputed — at a glance.

AI Payment Chasers

One-click generation of professional, polite payment reminder emails.

Customer & Supplier Filter

Filter the ledger by customer, supplier, status, or date range.

VAT-Compliant Export

Export to your accountant in CSV or PDF — fully VAT-compliant.

How It Works

Customer invoices and supplier bills auto-import from Document Scanner or are added manually

Sort and filter by status — paid, due, overdue, disputed

Generate AI-drafted payment chasers for any overdue invoice with one click

Mark as paid; cash flow and P&L update automatically

Zero missed invoices

All invoices in one ledger means no overdue customer or unpaid supplier bill ever slips through the cracks.

Frequently Asked Questions

Can I track both customer invoices and supplier bills in one place?

Yes. The Invoices & Bills ledger contains every invoice you've issued to customers and every bill received from suppliers. You can filter the view to see only receivables, only payables, or both — whatever makes sense for the moment.

How does the AI payment chaser work?

For any overdue invoice, click 'Generate Chaser'. The AI drafts a professional, polite payment reminder that includes the invoice number, amount due, due date, and a clear call to pay. You review, edit if needed, and send.

Can I export the ledger for my accountant?

Yes. Export the full ledger or a filtered subset to CSV or PDF. The export is VAT-compliant and contains all the columns your accountant needs: invoice number, date, customer/supplier, net, VAT, gross, status.

Does this replace dedicated invoicing software like QuickBooks?

For most small hospitality businesses, yes. PaperworkAI handles invoice tracking, payment chasing, VAT calculation, and accountant export — covering the core needs without the complexity or cost of full accounting software.